Feature reference

Six live risk indicators, and everything that feeds them.

Everything CogniSource does, in the order that matters: the six pressure signals and the single index they roll up to, the record of what actually happened that makes them real, and the keyboard-first capture layer that gets it all in without the logging tax. Explained plainly.

Pressure signals

Six risk indicators, live.

Every score updates in real time from your actual tasks, deadlines, interruptions, and meetings. Each KRI is grounded in peer-reviewed research across queueing theory, reliability engineering, information theory, and stress physiology. The full citations are on the Research page.

KRI 1Single Point of FailureWork only you can do, with no backup. If you are unavailable, it stops. Scored with a Bus Factor × Impact reliability model, so each solo-owned project compounds the risk rather than just adding to it.
KRI 2Capacity OverrunYour active execution load versus sustainable capacity, including meetings and unplanned-work variability. Scored with Kingman’s queueing formula, which shows how wait time climbs sharply as you approach 100% utilisation. Overdue work is scored separately so this stays focused on current load.
KRI 3Dependency DebtWork blocked by others, or blocking others. Scored with a Weibull hazard model, so an unresolved block grows more dangerous the longer it sits, and each additional block always raises the total.
KRI 4Context SwitchingInterruptions, unplanned tasks, and ad-hoc meetings fragmenting your focus. Scored from three research-validated parts: attention spread across active projects (Shannon entropy), the residue each switch leaves behind (Leroy, 2009), and how lopsided your meeting load is (a Gini measure).
KRI 5Burnout VelocityHow much stress has carried over, and whether your recovery capacity is depleted. Scored with an allostatic-load model (McEwen): stress accumulates and recovery degrades under sustained load, with a non-linear curve for the onset of burnout. Grounded in WHO ICD-11 and the Maslach Burnout Inventory.
KRI 6Recovery BufferHow much unplanned work your next four weeks can absorb before something committed has to move. Scored with time-discounted headroom, so slack you can actually use soon counts for more than slack a month out.
The score

Pressure Index

The six KRIs combine into a single score, updated live as you work. One number that tells you how hard your workload is actually pushing on you right now. CogniSource looks for both patterns: multiple risks building together, and any single risk serious enough to need attention. As history builds, the score becomes better tuned to the way your workload normally behaves.

Score 0–1000 is fully clear. 100 is critically overloaded. The score moves in real time as you add tasks, log interruptions, and close work out.
Delta vs yesterdayShows how your Pressure Index has moved since yesterday, up or down, and by how many points. Context at a glance, not just a static number.
Verdict lineA single plain-English sentence that reads your current pressure level: whether you are in good shape, under elevated load, or approaching a critical threshold.
KRI breakdownBelow the score, the six indicators are ranked by contribution. Expand any KRI to see the data and reasoning behind it.
Log what actually happened

The unplanned half of your day, finally on the record.

Plans live in your task list. Reality lives in the interruptions and ad-hoc meetings that never make it there. CogniSource gives both a one-keystroke home, and that record is what makes the pressure signals real instead of guessed.

InterruptionsLog unplanned work as it arrives, with source, duration, and whether it created new work. Each one is tagged planned or unplanned, and the running history of the last two weeks feeds directly into the Context Switching and Capacity Overrun indicators.
Unplanned-work shareCogniSource tracks what proportion of your work arrived unannounced. That ratio drives the variability term in your capacity score and adds to your Burnout Velocity, so the cost of a week full of “quick favours” becomes visible instead of invisible.
MeetingsLog planned and ad-hoc meetings with duration and type, or import directly from your Outlook calendar. Edit or delete inline. Time claimed by meetings reduces available capacity and feeds the Capacity Overrun indicator.
Capture at the speed of thought

Getting it all in, without the logging tax.

The signals above are only as real as what you log, so capture is built to be frictionless. Keyboard-first, one keystroke from anywhere. If Obsidian or Roam trained your hands, you'll feel at home immediately, and the data the signals need gets captured as you go.

Command PalettePress Ctrl K from anywhere to search across tasks, notes, projects, people, and companies. Arrow keys to move through results, Tab to step through them, Enter to open what you land on. Type @ to scope search to people and companies only.
Quick CapturePress Ctrl Q mid-task to capture something without leaving what you're doing. With quick capture open, five create actions are one key away: T task, I interruption, N note, P project, M meeting. It's saved and structured, waiting for you when you come back.
@mentionsTag people and companies anywhere in tasks and notes using @name. Chips appear inline. Every mention is tracked automatically, so you always know where a person or company shows up across your workspace.
Registry & backlinksA live directory of every person and company you mention. Open a record to see their role and every task, note, meeting, and interruption where they appear. Stays current as you work. No manual upkeep.
Everything connectsLink notes to tasks and projects, tasks to meetings, and add meeting notes from the meeting log. The workspace builds its own context map as you go.
Past, present and future

See the week behind and the week coming.

The signals tell you where you stand now. These views give you the runway: what just closed, what's carrying over, and what's already committed before the week even starts.

Today's FocusUp to five high-priority tasks ranked automatically by urgency, deadline pressure, and risk signals. Shown at the top of the Today page.
Daily FlowA live answer to what have I done so far today: a timestamped log of tasks created, completed, meetings logged, and interruptions captured, from midnight to now.
YesterdayA strip showing yesterday in detail: tasks completed, tasks still open, unplanned work that arrived, meetings, and interruptions. Shows what is carrying into today.
Weekly ReviewLast week at a glance: completed work, meetings logged, interruptions, and open work that carried over. Grouped into what closed, what moved, and what is carrying into this week.
Next Week PreviewUpcoming meetings and task deadlines in the week ahead, so you can see what is already committed before the week starts.
Your workspace

The foundation underneath it all.

Tasks, projects, and notes are where you actually work. The pressure signals and AI features all read from what you log here.

Tasks and Projects

TasksCreate tasks with status, deadline, effort size, reminders, and notes attached.
ProjectsGroup related tasks under a project. Mark milestones, set a backup resource to reduce Single Point of Failure risk.
AreasOrganize projects and tasks into areas of responsibility. Filter the whole workspace by area.
BlockersFlag what is blocking a task and who it is waiting on. Feeds the Dependency Debt indicator.
Private itemsMark any task, project, or note private. Hidden from view and excluded from AI unless you unlock it.
Roadmap
Visual timelineAll your dated work laid out across time. Spot deadline compression before it becomes a problem.
FilterNarrow the roadmap by area or project to focus on what matters right now.
MilestonesMilestone items are called out distinctly on the timeline.

Notes

Free textCapture thinking, context, and decisions alongside any task or project.
Linked notesConnect related notes to each other and to tasks or projects.
AI extractAsk AI to read a note and pull out actionable tasks in one step.
ImportImport notes from .txt, .md, or .pdf files. Content is extracted and saved as a new note. Or paste text directly without a file.
AI features

Intelligence built into the workspace.

AI features are included with CogniSource access. You do not need to bring or manage your own external API key. The core workspace, pressure signals, and Pressure Index also work without using AI. Six AI features are available: Related Items, Extract Tasks from Note, SOW Intelligence, 1:1 Prep, Manager Email, and Executive Summary.

Related ItemsBefore you act on a task or note, surfaces nearby context worth reviewing first. It uses visible tasks, notes, milestones, and blockers only.
Extract Tasks from NoteAI reads a note and pulls out the actionable tasks inside it. Review and add them to your workspace in one step.
SOW IntelligenceUpload or paste a Statement of Work (SOW). AI extracts tasks, milestones, dates, and dependencies, then lets you review what should be imported.
Manager tools

Manager Tools

Generate management-ready summaries and communication from your live workspace data.

1:1 PrepA structured summary of your current work, risks, and blockers ready to bring into a 1:1 meeting.
Manager EmailA ready-to-send escalation email grounded in your real capacity data.
Executive SummaryA formal capacity report for management, built from your live pressure signals and forecast data.
Import, export, and sync

Your data, your formats.

Bring work in from other tools, take it out when you need it, or back it up so it is always safe.

Import

.txt and .mdDrop a plain text or Markdown file to import as a note or task.
.pdfExtract and import text from any PDF document.
.csvImport structured data from other tools.
.xlsx and .xlsImport tasks directly from Excel spreadsheets. Columns are mapped to task fields automatically.
Paste textPaste content directly without uploading a file.
Outlook calendarImport accepted meetings directly from your Outlook calendar. Some work tenants may require admin approval before calendar sync can be used. Private, free, out-of-office, focus time, and declined entries are never imported, so your capacity numbers stay clean.
JSON restoreRestore a full workspace backup on any device or browser.
JSON mergeAdd content from a backup file to your existing workspace without replacing anything.

Export

Tasks as CSVOpen in Excel, Sheets, or any spreadsheet tool.
Notes as MarkdownTake notes to Obsidian, Notion, or any Markdown editor.
Notes as HTMLShare or print your notes with title, area, and full content.
Tasks, projects, AI analysis as HTMLFormatted views ready to share or print.
JSON backupFull workspace backup to move between devices or browsers. Save regularly.
Backup folder syncOptional: choose a local folder for CogniSource backups. If that folder is already synced by OneDrive, Google Drive, Dropbox, or another sync tool, that service handles the cloud copy. CogniSource only reads and writes its own backup file in the folder you choose. Set up in Settings → Sync.
Before you start
Data quality = score quality.

CogniSource calculates from what you log. Keep task statuses current, add deadlines where they exist, and log interruptions as they happen. Incomplete data produces incomplete scores, not wrong ones, just less precise.

AI features are included.

You do not need to bring or manage your own external API key. AI features are included with CogniSource access. The core workspace (tasks, KRIs, Pressure Index) also works without using AI.

Optional backup folder sync.

Your workspace lives in your browser. To protect it, choose a local backup folder in Settings. Chrome and Edge save automatically when your workspace changes. If that folder is synced by OneDrive, Google Drive, or Dropbox, that service handles the cloud copy. Firefox supports manual backup file download.

Privacy and data

Your workspace stays on your device.

CogniSource is local-first. Your tasks, notes, and scores are stored in your browser and never uploaded to our servers. AI features process only the specific content you send them in that moment. Read the full privacy statement →

Ready to start?

The onboarding wizard walks you through setup in about two minutes. Bookmark cognisource.io/app/ to go straight to your workspace next time.

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